Forms and Requests

Here you will find the forms and requests used by the NSHE Institutional Research or other Academics and Student Affairs Office. Select one of the options below to view the up-to-date forms and requests for the indicated department.

IR Student Date Warehouse Reporting Schedule
STAT File Snapshot Date Enrollment Worksheet Report Due Taxonomy & Data Warehouse Files Due
Fall Preliminary: Community Colleges: as of October 15
Universities: as of last Day to Drop/Add
≈ October 20 N/A
Fall Final: On or before January 15 ≈ January 20 ≈ January 20
Spring Preliminary: Community Colleges: as of March 15
Universities: as of last Day to Drop/Add
≈ March 20 N/A
Spring Final: On or before June 15 ≈ June 20 ≈ June 20
Summer Final: On or before August 31 No later than September 15 No later than September 15

Please read the following carefully

Please review these instructions carefully to identify updates to the templates. It is important that instructions are followed as these files are loaded to a data warehouse and the file structure affects the load. Please pay particular attention to the following:
It is important that only the number of columns listed in the template are included and that your file includes the header row even if the values in the columns are to be left blank. DO NOT add additional columns. If the number of columns in your file does not match the number of columns in the template, the file will be rejected. The column number must match in order to validate the contents of your file.

File naming for validation
File should be submitted in CSV format with the following naming convention:
FileName _ InstitutionCode _ TermCode _ DateDataPulled.csv where the DateDataPulled is in this format MMDDYYYY
(i.e. APSCORES_TMCC1_2202_01102020.csv)

Field Name / Column Heading Make sure your file contains the header row even if the values in the column are to be left blank.
*Acceptable Codes / Values: Institutions may use any codes that they find are appropriate for their own institution but when reporting to NSHE, institutions have to report the data using the codes listed in the acceptable code / values column. These codes are in bold, if applies, use these codes and NOT the code description in the [square brackets]

Due Date Report / File Name Download File Structure Notes and/or Special Instructions
Mar 20, 2020 Official Enrollment Report Submit file using the NSHE IR File Requests Upload Page
Jun 19, 2020 APScores Download Submit file using the NSHE IR File Requests Upload Page
Include all AP Scores from Fall 2011 to the DATE when you take your institution's snapshot for the semester being reported. Note: Report the exam score that was used for credit articulation. In the event that more than one test score was used for the credit articulation, use the highest score. If more than one test score was used for the credit articulation AND all scores are the same, select one.
Jun 19, 2020 Cohort Download Submit file using the NSHE IR File Requests Upload Page
Jun 19, 2020 CPP Download Submit file using the NSHE IR File Requests Upload Page
Jun 19, 2020 Enrollment Download Submit file using the NSHE IR File Requests Upload Page
Jun 19, 2020 Student Download Submit file using the NSHE IR File Requests Upload Page
Jun 19, 2020 Taxonomy Download Submit file using the NSHE IR File Requests Upload Page
Oct 15, 2020 Completions Download Submit file using the NSHE IR File Requests Upload Page
Completions data must include all historical awards through August 31, 2020
Dec 11, 2020 FINAID Download Submit file using the NSHE IR File Requests Upload Page