Here you will find the forms and requests used by the NSHE Institutional Research or other Academics and Student Affairs Office. Select one of the options below to view the up-to-date forms and requests for the indicated department.
| STAT File Snapshot Date | Enrollment Worksheet Report Due | Taxonomy & Data Warehouse Files Due | |
|---|---|---|---|
| Fall Preliminary: | Community Colleges: as of October 15 Universities: as of last Day to Drop/Add | ≈ October 20 | N/A |
| Fall Final: | On or before January 15 | ≈ January 20 | ≈ January 20 |
| Spring Preliminary: | Community Colleges: as of March 15 Universities: as of last Day to Drop/Add | ≈ March 20 | N/A |
| Spring Final: | On or before June 15 | ≈ June 20 | ≈ June 20 |
| Summer Final: | On or before August 31 | No later than September 15 | No later than September 15 |
Please review these instructions carefully to identify updates to the templates. It is important that instructions are followed as these files are loaded to a data
warehouse and the file structure affects the load. Please pay particular attention to the following:
It is important that only the number of columns listed in the template are included and that your file includes the header row even if the values in the columns are to be left blank.
DO NOT add additional columns. If the number of columns in your file does not match the number of columns in the template, the file will be rejected.
The column number must match in order to validate the contents of your file.
File naming for validation
File should be submitted in CSV format with the following naming convention:
FileName _ InstitutionCode _ TermCode _ DateDataPulled.csv where the DateDataPulled is in this format MMDDYYYY
(i.e. APSCORES_TMCC1_2202_01102020.csv)
Field Name / Column Heading Make sure your file contains the header row even if the values in the column are to be left blank.
*Acceptable Codes / Values: Institutions may use any codes that they find are appropriate for their own institution but when reporting to
NSHE, institutions have to report the data using the codes listed in the acceptable code / values column. These codes are in bold, if applies, use these
codes and NOT the code description in the [square brackets]
| Due Date | Report / File Name | Download File Structure | Notes and/or Special Instructions |
|---|---|---|---|
| Dec 13, 2019 | FINAID | Download | Submit file using the NSHE IR File Requests Upload Page |
| Jan 17, 2020 | APScores | Download | Submit file using the NSHE IR File Requests Upload Page Include all AP Scores from Fall 2011 to the DATE when you take your institution's snapshot for the semester being reported. Note: Report the exam score that was used for credit articulation. In the event that more than one test score was used for the credit articulation, use the highest score. If more than one test score was used for the credit articulation AND all scores are the same, select one. |
| Jan 17, 2020 | Cohort | Download | Submit file using the NSHE IR File Requests Upload Page |
| Jan 17, 2020 | CPP | Download | Submit file using the NSHE IR File Requests Upload Page |
| Jan 17, 2020 | Enrollment | Download | Submit file using the NSHE IR File Requests Upload Page |
| Jan 17, 2020 | Official Enrollment Report | Submit file using the NSHE IR File Requests Upload Page | |
| Jan 17, 2020 | Student | Download | Submit file using the NSHE IR File Requests Upload Page |
| Jan 17, 2020 | Taxonomy | Download | Submit file using the NSHE IR File Requests Upload Page |
| Oct 15, 2020 | Completions | Download | Submit file using the NSHE IR File Requests Upload Page Completions data must include all historical awards through August 31, 2020 |