NSHE Institutions Employee Headcount

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About IPEDS Human Resources

IPEDS Human Resources survey component information and glossary

IPEDS Human Resources component survey measures the number and type of staff supporting postsecondary education. Data submitted by the institutions to IPEDS and used for this dashboard include: Employees by gender, ethnicity, and full- and part-time status.
Minorities category includes all ethnicities except White, Non-Resident, and Race/Ethnicity Unknown. For information on who IS or NOT included in this counts, see IPEDS HR Survey Coverage
DRI does not report data to IPEDS. Employee headcount used in this dashboard comes from DRI's human resources office.
Employee status reported as of November 1st of the reporting year.
Dashboard updated on 06/24/2024 with preliminary 2023-24 IPEDS HR Survey data. Preliminary data may change at any time due to revisions or corrections.

IPEDS
Integrated Postsecondary Education Data System.
Historically Minoritized
This category includes all races/ethnicities except White, Non-Resident, and Race/Ethnicity Unknown.
U.S. Non-Resident
A person who is not a citizen or national of the United States and who is in this country on a visa or temporary basis and does not have the right to remain indefinitely.
Full-time staff
As defined by the institution. The type of appointment at the snapshot date determines whether an employee is full-time or part-time. The employee's term of contract is not considered in making the determination of full- or part-time.
Part-time staff
As determined by the institution. The type of appointment at the snapshot date determines whether an employee is full-time or part-time. The employee's term of contract is not considered in making the determination of full- or part-time. Casual employees (hired on an ad-hoc basis or occasional basis to meet short-term needs) and students in the College Work-Study Program (CWS) are not considered part-time staff.

Who to Include in this Report

  • Persons on the payroll of the institution as of November 1, 2023. For New hires, report the number of persons who were hired for full-time permanent employment either for the first time (new to the institution) or after a break in service for persons that are on the payroll of the institution as of November 1, 2023.
  • Staff who provide instruction or services to incarcerated students.
  • Staff who are on sabbatical leave and staff who are on leave but remain on the payroll.
  • Staff who are hired to temporarily replace staff who are on sabbatical leave or on leave with or without pay. "Visiting" instructional, research, and public service staff who are paid by your institution.
  • Adjunct instructional staff (see definition in Glossary below). Report adjuncts as either full-time or part-time instructional staff.
  • Staff in workforce development training programs and Adult Basic Education (ABE) programs.
  • Staff at off-campus centers associated with the campus covered by this report. (Do not include staff who work at branch campuses located in a foreign country.)
  • Corporate administrators for single-campus institutions or for multi-campus organizations (administrative units).
  • Graduate assistants are considered part-time employees and should be reported on the graduate assistant screen located in the part-time section of the survey.
Who NOT to Include in this Report
  • Staff on leave without pay.
  • Staff in the military or religious orders who are not paid by your institution.
  • Staff whose services are contracted by or donated to the institution (e.g. volunteerism).
  • Casual staff (hired on an ad-hoc or occasional basis to meet short-term needs).
  • Undergraduate students.
  • Students in the College Work-Study Program.
  • Graduate students who are receiving waivers and stipends that are not in exchange for services rendered (e.g., fellowships or training grant support).
  • Staff who work in hospitals associated with medical schools, but are not employed by the medical school.

Primary Function/Occupation
Definitions for the categories are available at: https://surveys.nces.ed.gov/ipeds/public/survey-materials/forms?surveyid=1&instructionid=30043&formid=43

  • Business and Financial Operations Occupations An occupational category based on the major group in the 2018 Standard Occupational Classification (SOC) Manual called "Business and Financial Operations Occupations." For detailed information refer to the following website: https://www.bls.gov/soc/2018/major_groups.htm#13-0000.
  • Community, Social Service, Legal, Arts, Design, Entertainment, Sports, and Media Occupations An occupational category based on the following three major groups in the 2018 Standard Occupational Classification (SOC) Manual:  1) Community and Social Service Occupations (https://www.bls.gov/soc/2018/major_groups.htm#21-0000); 2) Legal Occupations (https://www.bls.gov/soc/2018/major_groups.htm#23-0000); and 3) Arts, Design, Entertainment, Sports, and Media Occupations (https://www.bls.gov/soc/2018/major_groups.htm#27-0000).
  • Computer, Engineering, and Science Occupations An occupational category based on the following three major groups in the 2018 Standard Occupational Classification (SOC) Manual:  1) Computer and Mathematical Occupations (https://www.bls.gov/soc/2018/major_groups.htm#15-0000); 2) Architecture and Engineering Occupations (https://www.bls.gov/soc/2018/major_groups.htm#17-0000); and 3) Life, Physical, and Social Science Occupations (https://www.bls.gov/soc/2018/major_groups.htm#19-0000).
  • Healthcare Practitioners and Technical Occupations An occupational category based on the major group in the 2018 Standard Occupational Classification (SOC) Manual called "Healthcare Practitioners and Technical Occupations." For detailed information refer to the following website: https://www.bls.gov/soc/2018/major_groups.htm#29-0000.
  • Instructional Staff An occupational category that is comprised of staff who are either: 1) Primarily Instruction or 2) Instruction combined with research and/or public service.  The intent of the Instructional Staff category is to include all individuals whose primary occupation includes instruction at the institution.
  • Library and Student and Academic Affairs and Other Education Services Occupations
      An occupational category consisting of the following: https://www.bls.gov/soc/2018/major_groups.htm#25-0000
    • Archivists, Curators, and Museum Technicians
    • Librarians and Media Collections Specialists
    • Library Technicians
    • Student and Academic Affairs and Other Education Services Occupations
  • Management Function Management function should include those staff whose job it is to plan, direct, or coordinate policies, programs, and may include some supervision of other workers. In addition, Postsecondary Deans should be classified in this category as well, even though they perform similar activities to the workers that they supervise. For additional guidance please refer to the Crosswalk for the IPEDS Human Resources Occupational Functions.
  • Natural Resources, Construction, and Maintenance Occupations An occupational category based on the following three major groups in the 2018 Standard Occupational Classification (SOC) Manual:  1) Farming, Fishing, and Forestry Occupations (https://www.bls.gov/soc/2018/major_groups.htm#45-0000); 2) Construction and Extraction Occupations (https://www.bls.gov/soc/2018/major_groups.htm#47-0000); and 3) Installation, Maintenance, and Repair Occupations (https://www.bls.gov/soc/2018/major_groups.htm#49-0000).
  • Office and Administrative Support Occupations An occupational category based on the major group in the 2018 Standard Occupational Classification (SOC) Manual called "Office and Administrative Support Occupations." For detailed information refer to the following website: https://www.bls.gov/soc/2018/major_groups.htm#43-0000.
  • Production, Transportation, and Material Moving Occupations An occupational category based on the following two major groups in the 2018 Standard Occupational Classification (SOC) Manual:  1) Production Occupations (https://www.bls.gov/soc/2018/major_groups.htm#51-0000) and 2) Transportation and Material Moving Occupations (https://www.bls.gov/soc/2018/major_groups.htm#53-0000).
  • Public Service staff An occupational category used to classify persons whose specific assignments customarily are made for the purpose of carrying out public service activities such as agricultural extension services, clinical services, or continuing education. Regardless of title, academic rank, or tenure status, these employees formally spend the majority of their time carrying out public service activities. (This category includes employees with a public service assignment regardless of the location of the assignment (e.g., in the field rather than on campus)). (This category was called Primarily public service prior to 2012-13.)
  • Research Staff An occupational category used to classify persons whose specific assignments customarily are made for the purpose of conducting research. Regardless of title, academic rank, or tenure status, these employees formally spend the majority of their time conducting research.  (This category was called Primarily research prior to 2012-13.)
  • Sales and Related Occupations An occupational category based on the major group in the 2018 Standard Occupational Classification (SOC) Manual called "Sales and Related Occupations." For detailed information refer to the following website: https://www.bls.gov/soc/2018/major_groups.htm#41-0000.
  • Service Occupations An occupational category based on the following five major groups in the 2018 Standard Occupational Classification (SOC) Manual:  1) Healthcare Support Occupations (https://www.bls.gov/soc/2018/major_groups.htm#31-0000); 2) Protective Service Occupations (https://www.bls.gov/soc/2018/major_groups.htm#33-0000); 3) Food Preparation and Serving Related Occupations (https://www.bls.gov/soc/2018/major_groups.htm#35-0000); 4) Building and Grounds Cleaning and Maintenance Occupations (https://www.bls.gov/soc/2018/major_groups.htm#37-0000); and 5) Personal Care and Service Occupations (https://www.bls.gov/soc/2018/major_groups.htm#39-0000).
  • Student and Academic Affairs and Other Education Services Occupations An occupational category based on the following three minor groups in the 2018 Standard Occupational Classification (SOC) Manual:  1) Pre-school, Primary, Secondary, and Special Education School Teachers (SOC code 25-2000) (https://www.bls.gov/soc/2018/major_groups.htm#25-0000); 2) Other Teachers and Instructors (SOC code 25-3000) (https://www.bls.gov/soc/2018/major_groups.htm#25-0000); and 3) Other Education Instruction and Library Occupations (SOC code 25-9000) (https://www.bls.gov/soc/2018/major_groups.htm#25-0000).